Solutions
Finance & procurement automation
Control spend from budget to payment — requisitions, sourcing, matching, claims and payment runs.
In short
Finance and procurement automation connects budgets, purchasing, invoices, expense claims and payments in one controlled flow. With FlexApp, budgets are checked before money is committed, invoices are matched to orders and receipts, and approved payables become bank files and ledger entries automatically.
The problem it solves
Spend leaks when purchases bypass policy, quotes are not compared, invoices are paid without matching and finance re-keys everything into accounting. Month-end becomes a scramble to reconcile.
How it works
- 1
Plan the budget
Collect and approve departmental budgets, then use them as live spending limits.
- 2
Buy under policy
Requisitions, quotes or tenders and purchase orders follow approval thresholds.
- 3
Match and approve
Supplier invoices are read automatically and checked against what was ordered and received before anyone approves payment.
- 4
Pay and post
Approved payables and claims become payment batches, bank files and ledger vouchers.
Outcomes
- Budget checked before every commitment
- Fewer overpayments and duplicate invoices
- Faster month-end with automatic ledger postings
- Full audit trail from request to payment
Apps that power this solution
Procure-to-Pay
Control every dollar of spend — from purchase request to approved supplier invoice, with orders, deliveries and invoices checked against each other.
Learn moreExpense Claims
Photograph a receipt, submit the claim, get reimbursed — with company policy checked along the way.
Learn moreAP & Payments
Pay suppliers and staff accurately and on time — from approved invoices and claims to a ready-to-upload bank file.
Learn moreBudgeting & Planning
Run the annual budget without the chain of emailed spreadsheets — collect, approve, combine and reforecast in one place.
Learn moreE-Bidding & Sourcing
Fair, fully recorded tenders and quotations — bids stay sealed until the deadline and are scored on agreed criteria.
Learn moreInventory
Know exactly what stock you hold, where it is and what it is worth — across every warehouse.
Learn moreIntegration
Connect FlexApp to your ERP, accounting and other business systems — so nobody re-types the same information twice.
Learn moreFrequently asked questions
Does FlexApp replace our ERP?
No. FlexApp handles the approval-heavy front end — budgets, purchasing, claims and payables — and posts results to your ERP or accounting system.
Can we start with just expense claims?
Yes. Every app works on its own; add procurement or budgeting later.
How are invoices matched?
Two-way (order and invoice) or three-way (order, goods receipt and invoice) with tolerance rules and an exception queue.
See FlexApp running your process
Tell us about one process you want to fix. We will show it working in FlexApp in a 45-minute demo.