Platform module
Every company document in one secure place — easy to find, approve, sign and ask questions of.
FlexApp Drive is a secure document management system that keeps one controlled copy of every document, makes even scanned files searchable, routes documents for approval and e-signature, and answers questions from your own files.
Compliance, finance, legal and operations heads whose teams manage controlled documents, policies and contracts.
Nobody is sure which version is the latest signed one, scanned PDFs cannot be searched, and the answer to a simple question is buried somewhere in hundreds of documents.
Every change is kept as a new version, so the current document is obvious and its history complete.
Scanned files are searchable by their content, not just by file name.
Send documents for approval and e-signature, inside and outside the company.
Ask a question and get an answer drawn from your documents, with the sources shown.
AI
AI turns your document store into a source of answers.
Reads scanned documents so their content can be searched
Pulls key details such as dates, parties and amounts from documents, by type of document
Staff ask questions in plain language and get answers from your own documents, with the sources shown
Compliance manager · insurance broker
Policies used to sit in several shared folders, and staff often worked from an old copy. Now each policy lives in one place with its full version history, and the approval of each new version is recorded. Staff always open the current one.
Finance team · property developer
Scanned invoices and agreements could only be found by file name. FlexApp Drive reads the scans, so the team can search by what is written inside, such as a supplier name or a reference number.
Legal and admin team · trading company
Agreements used to be printed, signed, scanned and emailed back. Now they are sent for e-signature from FlexApp Drive, outside parties sign in their browser, and the sealed signed copy is filed automatically.
Included in the FlexApp platform.
Approvals that move on their own — designed by your business teams, with a full record of every decision.
Learn moreAsk in plain language and get work done — an AI assistant on every screen, using the AI model your organisation chooses.
Learn moreEvery contract from request to renewal — approved wording, controlled approvals, e-signature and no missed deadlines.
Learn moreYes. FlexApp Drive reads scanned files so their content can be searched and used to answer questions.
Signers sign in the browser, outside signers confirm their identity with a code sent by email, and FlexApp produces a sealed PDF with a record that shows whether anything was changed afterwards.
Yes. Word and Excel files can be opened and edited in the browser, using OnlyOffice or Microsoft Office online.
Tell us about one process you want to fix. We will show it working in FlexApp in a 45-minute demo.