Workplace manager · insurance company
Meeting rooms that are really free
Rooms showed as booked all day, yet often sat empty. Staff now check in by QR code, and rooms nobody checks in to are released for others to use.
Business app · Operations & Assets
FlexApp Booking
Book rooms, desks, parking, vehicles and equipment in one place — and free up bookings nobody turns up for.
In short
FlexApp Booking is a booking app that manages meeting rooms, desks, parking spaces, vehicles and equipment in one place, with booking rules, approvals, check-in, calendar links and usage reports.
Works on its own — connects to the rest of FlexApp when you want it to.
Who it is for
Workplace, facilities and administration heads, and the executives who want to make better use of office space.
The problem it solves
Rooms are double-booked or sit empty because no-shows keep them reserved, and booking rules are enforced by email.
What you get
01
Better use of space
See and book every room, desk and resource in one place.
02
No more empty "booked" rooms
Bookings nobody checks in to are released automatically.
03
Fair rules, applied automatically
Booking rules, approvals and waiting lists work without anyone policing them.
04
Costs charged fairly
Credits and cost centres charge shared resources back to the teams that use them.
AI
Where AI helps
Booking becomes as easy as saying what you need.
-
Book in plain language — for example, "a room for 6 tomorrow at 3pm"
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Predicts which bookings are likely to be no-shows
How teams use it
Administration manager · hospital group
Vehicles and equipment booked fairly
Pool cars and shared equipment were booked by phone, and the same few teams always got them. Booking rules, approvals and a waiting list now apply to everyone the same way.
Facilities head · professional services firm
Hybrid working with shared desks
With staff in the office only some days, desks were allocated by spreadsheet. Staff now book desks on the floor plan, and usage reports show how much space is really needed.
Key features
Works on its own — connects to the rest of FlexApp when you want it to.
- Any kind of resource, shown on a calendar, a timeline or a floor plan
- Approvals, booking rules, waiting lists, repeat bookings and several resources in one booking
- Check-in by QR code or sensor, with no-shows released automatically
- Booking credits, cost centres and charge-back
- Bookings appear in Outlook and Google calendars, and a tablet outside the room takes walk-up bookings
- Visitor bookings and reports on how rooms and resources are used
Related apps
Asset & Maintenance
Know every asset you own, maintain it before it fails, and keep its value correct in the books.
Learn moreMobile & Chat
Approve, chat and share files from anywhere — on the phone app, WeChat or a browser.
Learn moreIntegration
Connect FlexApp to your ERP, accounting and other business systems — so nobody re-types the same information twice.
Learn moreFrequently asked questions
Can we add new kinds of resources?
Yes, by configuration — no programming needed.
Does it work with Outlook or Google Calendar?
Yes. Bookings stay in step with Outlook and Google calendars.
How are no-show bookings released?
If nobody checks in within a set grace period, the booking is released automatically.
See FlexApp running your process
Tell us about one process you want to fix. We will show it working in FlexApp in a 45-minute demo.